Click here to get this post in PDF form!

Before you hire a Virtual Assistant, look at some of the common mistakes made when doing so. By understanding the common mistakes you can ensure that your VA experience will be successful instead of stressful.

1. Not Understanding What Work You Need To be Completed

Before even placing an ad or job posting for a VA, you need to write down the types of work you need to outsource. Remember at first to only write down things that do not directly earn money. You should keep doing the core work that you are known for, and let the VA do supportive tasks such as integration, graphic design & creation, copywriting, funnel building, and research.

2. Not Reviewing Their Work Regularly

Once you do hire someone, it’s important to review their work on a regular basis so that you are assured that it’s up to your level and fits your brand. Plus, it will give you peace of mind to know that the work is indeed really done.

3. Not Providing Feedback

Be sure to provide your VA regular feedback. The best way to do it is to first tell them what they did well, and then tell them where they can improve, and leave it with something else good. This will help your VA tremendously.

4. Not Having a System in Place

It’s imperative that you have a system in place to help you assign tasks, and for your VA to receive them without having to deal with email. If you don’t have systems in place, look for an Online Business Manager or Project Manager to set these systems up if your VA is not comfortable doing that. A good system to use is Trello.

5. Failing to Set Expectations

It’s important to let your VA know what you expect from them from day one. Establishing the right boundaries and the right expectations will go far in helping you and your new VA work well together. For example, if you prefer the VA to just do the tasks you give him or her and no more, say so. If you want them to make suggestions, let them know.

Pinterest - Ten Common Mistakes Made When Hiring a Virtual Assistant

6. Not Realizing That You Get What You Pay For

There is a movement out there, as you’re likely aware, to hire a Virtual Assistant for next to nothing and well below the minimum wage of most industrialized countries. This is a very bad practice to get involved with as the work will not be as good as if you hired someone who is experienced and an expert in their field, who charges professional rates.

7. Not Giving the VA Time to Acclimate

Most Virtual Assistants can get up and running pretty fast, but every new contract takes time to get to understand and mesh with the rhythm of the new arrangement. Don’t give up too fast. Give it 60 to 90 days to ensure you’ve given it all that you can to make it work. There’s a learning curve for all involved.

8. Not Letting Them Do Their Work Their Way

Micromanaging is the worst thing you can do. If you contract with a social media VA who is an expert in their field, don’t tell them how to do the work. Instead, tell them what your expectations are and what the deliverables will be. What work will be “turned in” to you at the end? What reports will be shown to demonstrate the success of the work completed? Virtual Assistants are business owners and have multiple clients, some with team members supporting them as well. By allowing them to work on tasks on their terms (of course with reasonable deadlines), you’re empowering them to give you their best. If you expect a last-minute task, be sure to ask them if they’re available and willing, and be prepared to pay a rush charge.

9. Treating the Virtual Assistant Like an Employee

A VA is not an employee and you cannot call on them in the same way you would if you had a secretary in the front office to do your bidding at any moment. You’ll need to work within their system too. They may have a 48-hour time limit for work deadlines, or they might require you to give them all their work for the week by a certain date and schedule phone calls. And yes, they’re going to charge you for every phone call, and every moment they work on your business. However, keep in mind that when you hire a virtual assistant, you’re saving money by not carrying typical costs involved with an employee.

10. Not Giving Clear Instructions and Deadlines

When you give work to your Virtual Assistant, it should include very clear instructions along with a strict deadline. They should know what they need to deliver to you and when. They should not have to ask a hundred questions about each assignment, but if they do, get back to them with details to avoid delays. You should try to answer everything up front, but if it’s something new, do be available for questions so your VA can work efficiently.

If you can avoid these common mistakes when you hire a virtual assistant, you’ll be that much more likely to enjoy working with your VA and he or she will enjoy working with you.

Hesitant to outsource? We've got you covered with The Free Ultimate Guide on How to Hire a Virtual Assistant for Your Business!

Join our email list to receive "The Ultimate Guide on How to Hire a Virtual Assistant" and monthly newsletters with helpful updates and tips from our team. The information you provide here will be used solely to contact you based on the subject of your submission. By subscribing, you agree that we can contact you via email about our services, offers, and blog posts. You can unsubscribe at any time.

You have Successfully Subscribed!